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  • 704.4 Gifts - Grants - Bequests

    The board believes gifts, grants, and bequests to the school district may be accepted when they will further the interests of the school district.

    The board, a board member or the superintendent may accept the gift on behalf of the school district. Gifts, grants, and bequests once accepted on behalf of the school district become the property of the school district. Gifts, grants, and bequests are administered in accordance with terms, if any, agreed to by the board.

     

  • 704.5 Student Activities Fund

    Revenue raised by students or from student activities is deposited and accounted for in the student activities fund.  This revenue is the property of and is under the financial control of the board.  Students may use this revenue for purposes approved by the superintendent or superintendent’s designee. 
     

  • 705.01 Purchasing - Bidding

    The board supports economic development in Iowa. Purchases by the school district will be made in Iowa for Iowa goods and services from a locally-owned business located within the school district or from an Iowa-based company which offers these goods or services, if the cost and other considerations are relatively equal and they meet the required specifications.

  • 705.2 Purchasing on Behalf of Employees

    Generally, the school district will not purchase items on behalf of employees. The school district may in unusual and unique circumstances do so. It is within the discretion of the board to determine when unique and unusual circumstances exist.

    No purchase is made unless the employee has paid the school district prior to the order being placed and the employee has agreed to be responsible for any taxes or other expenses due.
     

    Legal Reference: Iowa Code § 279.8.

    Cross Reference: 703 Budget

     

  • 706.1 Payroll Periods

    The payroll period for the school district is monthly. Employees are paid on the 20 day of each month. If this day is a holiday, recess, or weekend, the payroll is paid on the last working day prior to the holiday, recess or weekend.

    It is the responsibility of the board secretary to issue payroll to employees in compliance with this policy.

    To the extent it conflicts with this policy, all employees under contract shall be paid in accordance with the provision of their signed contract.

     

    Legal Reference: Iowa Code §§ 20.9; 91A.2(4), .3.

  • 706.2 Payroll Deductions

    Ease of administration is the primary consideration for payroll deductions, other than those required by law.  Payroll deductions are made for federal income tax withholdings, Iowa income tax withholdings, federal insurance contributions and the Iowa Public Employees' Retirement System (IPERS).
     

  • 707.03 Publication of Financial Reports

    Each month the schedule of bills allowed by the board is published in a newspaper designated as a newspaper for official publication. Annually, the total salaries paid to employees regularly employed by the school district will also be published in a newspaper designated as a newspaper for official publication.

    It is the responsibility of the board secretary to publish these reports in a timely manner.

     

    Legal Reference:

    Iowa Code §§ 279.35, .36.

    Cross Reference: 206.3 Secretary [or Secretary-Treasurer]

     

  • 707.04 Audit

    In accordance with state law, to review the funds and accounts of the school district, the board will employ an independent auditor to perform an annual audit of the financial affairs of the school district.  The superintendent will use a request for proposal procedure in selecting an auditor.  The administration will cooperate with the auditors.  Annual audit reports shall remain on file as permanent records of the school district.
     
     

  • 709 Insurance Program

     

    The board will maintain a comprehensive insurance program to provide adequate coverage against major types of risk, loss, or damage, as well as legal liability. The board will purchase insurance at replacement values, when possible, after reviewing the costs and availability of such insurance. The comprehensive insurance program is reviewed once every three years. Insurance will only be purchased through legally licensed Iowa insurance agents.

     

  • 710.01 School Food Program

    The school district will operate a school lunch and breakfast program in each attendance center. The school food program services will include hot lunches through participation in the National School Lunch Program and supplementary foods for students during the school day. Students may bring their lunches from home and purchase milk or juice and other incidental items.

  • 710.2 Free or Reduced Cost Meals Eligibility

    The board shall establish fees and charges for the school meal program.  Free or reduced-price meals shall be provided to those students whose parents or guardians are unable to pay the full cost of the meal subject to federal and state laws and rules and regulations.  The income guidelines and the procedures for applying for free and reduced-priced meals shall be publicy announced at the beginning of each school year. 

  • 403.6 Drug and Alcohol Testing Program

    Employees who operate school vehicles are subject to drug and alcohol testing if a commercial driver's license is required to operate the school vehicle and the school vehicle transports sixteen or more persons including the driver or the school vehicle weighs twenty-six thousand one pounds or more.  For purposes of the drug and alcohol testing program, the term "employees" includes applicants who have been offered a position to operate a school vehicle.

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